Entry Condition Report (Ingoing Condition Report)

Issuing authority

Consumer Affairs Victoria / NSW Fair Trading / Residential Tenancies Authority QLD / Consumer and Business Services SA / Consumer Protection WA / Consumer Affairs Tasmania / Access Canberra ACT / NT Consumer Affairs

Official source

How to apply

1. Landlord or property manager completes and signs the Entry Condition Report before or at the time of handing over the keys, noting the condition of each room, fixture, and fitting.
2. Two signed copies are provided to the tenant at or before the start of the tenancy (some states require provision before the tenancy agreement is signed).
3. Tenant inspects the property carefully and annotates any disagreements or additional observations on the form.
4. Tenant signs and returns one completed copy to the landlord or agent within the statutory timeframe (QLD: 7 days; NSW: 7 days; VIC: 5 business days; ACT: 14 days; NT: 5 business days; TAS: varies).
5. Landlord or agent countersigns the returned copy and provides the tenant with a copy of the countersigned report (QLD: within 14 days of receiving it back).
6. Both parties retain their signed copies for the duration of the tenancy.
7. At end of tenancy the Entry Condition Report is compared against the Exit Condition Report to determine fair wear and tear versus damage for bond claim purposes.

Related topics

Related forms

• Exit Condition Report (Outgoing Property Condition Report)QLD: Form 14a | NSW: same Residential Tenancy Condition Report form used at exit | VIC: same Condition Report template (exit section) | Other states: state-specific forms
• VCAT Tenancy Dispute Application
• NCAT Tenancy Dispute Application
• QCAT Tenancy Dispute ApplicationForm 2
• RTA Dispute Resolution RequestForm 16